• Locations

  Kilmarnock, East Ayrshire

• Salary

  Up to £152 per day

• Sector

  Finance, Procurement & Legal, Operations/Transactional Finance

• Type

  Temporary

Morgan Hunt are partnering with a small charity in Kilmarnock who looking for a proactive and detail-oriented Finance Officer to join the finance team. This role is responsible for managing the sales ledger, income collection, banking activities and supporting the wider finance function. You’ll play a key role in ensuring income is invoiced accurately, collected promptly and recorded correctly, while contributing to continuous improvements within the finance department.

Key Responsibilities

Sales Ledger, Income Collection & Credit Control

• Prepare and issue accurate sales invoices in a timely manner, ensuring all chargeable services are billed correctly in line with agreed funding or contractual arrangements.
• Obtain and verify billing information from internal operational systems.
• Maintain an accurate and up-to-date sales ledger, ensuring all income transactions are recorded correctly.
• Issue customer statements and proactively follow up outstanding balances.
• Manage credit control activities, working with customers and internal colleagues to resolve invoice queries and secure prompt payment.
• Monitor aged debt, overdue accounts and debtor performance, taking ownership of reducing outstanding balances.
• Produce regular debtor reports, highlighting risks and recommending actions to improve cash collection.
• Allocate receipts accurately to customer accounts and investigate any discrepancies.
• Reconcile invoicing, receipts, remittance information and sales ledger balances to ensure all income is accurately recorded and collected.
• Reconcile the sales ledger control account and resolve any differences promptly.
• Liaise with operational teams to ensure customer changes, new services and funding amendments are reflected accurately within the sales ledger.
• Take ownership of timely invoicing and income collection to support organisational cash flow.

Banking, Reconciliations & Financial Administration

• Process and maintain online banking transactions, ensuring income-related activity is accurately recorded.
• Post and reconcile bank transactions within the finance system.
• Administer the company purchasing card programme, providing guidance and support to cardholders.
• Deliver training and monitor compliance with company purchasing card procedures.
• Process monthly purchasing card recoveries and maintain accurate supporting records.
• Administer petty cash processes, ensuring records are complete, accurate and fully reconciled.
• Maintain appropriate financial records and controls in line with company procedures.

Finance Team Support

• Monitor the finance inbox and respond promptly to internal and external enquiries.
• Maintain finance records, registers and supporting documentation.
• Assist in the preparation of management information and support weekly, monthly, quarterly and annual finance reporting deadlines.
• Support year-end activities, budgeting processes and external reporting requirements.
• Provide cover for other finance team activities during periods of absence or increased workload, including purchase ledger processing and payment runs.
• Contribute to the continuous improvement of finance systems, processes and internal controls.
• Provide financial guidance and support to colleagues across the organisation.
• Report any financial control issues or policy breaches as appropriate.
• Build positive working relationships across the organisation and contribute to an efficient, customer-focused finance service.
• Promote safe working practices and undertake any other duties appropriate to the role.

About You

The successful candidate will have:

• Previous experience in a finance or accounts role, with strong sales ledger and credit control experience.
• Good understanding of reconciliations and financial administration.
• Experience using finance and accounting systems.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication skills with the confidence to build effective working relationships internally and externally.
• A proactive approach to problem solving and continuous improvement.
• Good working knowledge of Microsoft Excel and Microsoft Office applications.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.